Developing Lightweight BPM In SharePoint 2013


While processes are considered to be one of the most critical elements of any organization, its workflow orchestrates them. Organizations today rely on robust business workflows, white label marketing tools which serves as a backbone for business operations. Robust business workflows help drive vast, geographically spread organizations and forms integral lifeline for geographically widespread businesses. Operational activities ranging from procurement to HR like requisition, PO generation, invoicing, reimbursements are governed using workflows. Most organizations usually have never thought there was any alternative beyond implementing a white-labelled market leading BPM solution considering the business criticality, future updates & integration aspect.

Do we really need a white-labelled full-suite BPM solution? Or can we work around this?


Considering you’ve deployed SharePoint in some way or planning to rollout SharePoint 2013 anytime soon.


Introduced in November 2012, SharePoint 2013 came with a major revamp to its architecture and quintessential features. Workflow is the most prominent one, with improvements such as a few fully declarative authoring, REST, and service bus messaging, elastic scalability, and managed service reliability.

There are also additions to the SharePoint workflow object model called collectively the Workflow Services Manager, which allows you to manage and control your workflows and their execution.

The Workflow Manager brings the power and flexibility of Windows Workflow Foundation to develop complex and custom workflows and deploy in SharePoint 2013. Apart from just enabling SharePoint 2013 to run complex workflows, the Workflow Manager includes enterprise features like…

Activity Management

Tracking & Monitoring Workflows

Instance Management

Declarative Authoring of Workflows

Do they look familiar, like your existing BPM tool, or one you’re planning to procure?

Yes, they definitely do!

SharePoint can be paired up with Visio workflows (in case you want to use Visio as a workflow authoring tool) or Visual Studio to author the workflows and deploy on SharePoint 2013 as a SharePoint Solution Package (.wsp). The complexity of these workflows depends on the choice of the authoring tool.

SharePoint is used as a host for these workflows and provide a readymade platform for creating the front end for the end users (to fill in the requests) and the administrators to manage the workflows. Based on the requirement(s) a reporting dashboard can be built within SharePoint for generating vital statistics on the workflows.


For organizations that have already invested in a SharePoint infrastructure can use the same platform to create a lightweight BPM solution. The development of the solution v/s the OPEX and CAPEX for procuring, implementing and managing a full-blown solution would give an ROI within 2 years of operation (considering a moderately placed BPM solution).

At the same time there is no dependency on the development platform for the proprietary BPM, the skills required (.NET and SharePoint) are readily available in the market. That gives a big relief from expensive support contracts of commercial BPM solutions.

There are no dependency and concern about sustainability as well.


There are business needs and scenarios that would need a full blown BPM solution at the same time there are numerous business cases that do not need a heavy investment in a full-size BPM solution.

SharePoint based BPM is a preferred approach for businesses that need a lightweight business process implementation and already have an investment in SharePoint. In case you don’t have and would not want to procure SharePoint licenses, the entire solution can be built on.NET framework, however then the development cost would be higher as compared to SharePoint but still way below the cost for procuring and implementing a full-size BPM solution.

Fulcrum is a Products, Consulting and IT Services company based in Reading, UK. Fulcrum has delivery centres in UK, USA, Brazil & APAC. Fulcrum has emerged as a trusted partner in UK HE Sector and has been working as a Strategic long term partner for business critical projects. Fulcrum’s focus is to solve business problems and bring innovative as well as creative solutions that could streamline operational challenges and increase efficiency. Today, Fulcrum is driving transformation and collaborating with global clients to help them become high-performance businesses.

Leave a Reply

Your email address will not be published. Required fields are marked *